JAWAHAR NAVODAYA VIDYALAYA,SHANKARNAGAR DIST-NANDED

Ministry Of Human Resource Development, Dept. Of Education, Govt. Of India

Tender for the supply of Vehicle on hire basis   2015-16.

1. Name of the Firm owner    : …………..………………………………………………………..

2. Name of the firm if any     : ……..……………………………………………………………..

3. Full Address                      : ………………………………………………….…………………..

……………………………………………………………….

    Fax No:  ………… …… Phone NO.: …………..…… Mobile no: ………………........

    E-Mail Id.................................................................................................

4. Income Tax/ PAN No.      :… ………………………………………………………………........

5. Details of EMD/: D.D. No………………… Date: ___/__/2015   Amount Rs……………....    

                           Name of the Bank…………………………………….Payable at………………

We are having state level /National level permit to run the vehicle. (√ Mark the permit)

Date: __/__/2015

Sign of the Tenderer -------------------------------

                                                    Name &Seal ---------------------------------------------

PHONE: (02465) 203020                                          E-Mail- jnvnanded2010@gmail.com

JAWAHAR  NAVODAYA  VIDYALAYA

 (Under Ministry Of H.R.D., Department Of Education, Govt. Of India)

SHANKARNAGAR DIST: NANDED (M.S)

TENDER FOR HIRING OF VEHICLE

Sealed tenders to hire vehicle which can carry up to 4 persons having comfortable seats for carrying sick child in addition to it there should be  adequate space to carry load of 10 Quintals,  year 2012 make and above in proper efficient running condition are invited  for the supply of vehicle on hire basis from the owners /transport agencies/ service providers.

A)   Tender Packet  will contain the following documents

i)      Demand draft of the required EMD  worth of  Rs. 5000/- drawn in favour of ‘The Principal, Jawahar Navodaya Vidyalaya, Shankarnagar Dist: Nanded’, exclusively payable on any nationalized Bank at SBH –ADB Ramtirth.(Cheques are not accepted)

ii)    An attested copy of the vehicle RC Book, and updated Insurance of the vehicle.

iii)If the tenderer have no vehicle at present and he wants to purchase the vehicle, such person has to submit an affidavit on Rs.100/- non judicial  bond paper that in the event of sanction of his rates he will provide the vehicle within 7 days along with additional EMD of Rs, 5000/-.

iv) An attested copy of the PAN card issued either in the name of the firm or the proprietor,

v)  An undertaking regarding the acceptance of the terms and conditions of the tender.

vi)           The Monthly rates of hire charges of the diesel vehicle on the rate list provided by the  

Vidyalaya..

Terms and conditions:

1.     The Tender forms along with the terms and conditions can be obtained from our office on any working days between 10.00 hrs to 17.00 hrs, on cash payment of Rs.100/- in person w.e.f. 02/04/2015 to 23/04/2015.

2.     The Sealed Tender in the prescribed Tender form ( Part-II )  purchased/downloaded should be submitted to ‘The Principal, JNV Shankarnagar Dist: Nandede on or before 24/4/2015 by 10.00 am . The Vidyalaya will not be responsible for the postal delay or any other delay for the receipt of the tender. The delay responsibility fully lies on the tenderer. The tenders received after due date will not be considered.

5.     The received sealed tenders shall be opened by the duly constituted committee on 24/4/2015 at 11 am. in the office of Principal JNV, Shankarnagar Dist: Nanded in the presence of tenderers, present for the meeting.  In case of any change in the date of opening of tenders occurs, it will be communicated accordingly.

6.        The vehicle  to be  supplied on hire basis should  carry  up to 4 persons having  a comfortable seats for  carrying sick child  and  there should  be adequate space for  accommodate  10 quintals of load.  The vehicle should not be more than three years old make i.e. 2013 and above models only are considered.

7.         Vehicle which is mentioned in the tender form should be kept physically available before the committee for verification at the time of opening of tender.

8.         If the party wants to quote rate for a new vehicle which at the time of submission of tender is not available, the rate quoted by the party will be considered in comparative statement subject to other conditions of the tender are fulfilled.

9.         The vehicle will be hired subject to the approval from the Deputy Commissioner, NVS, RO, Pune.

10.There should not be any overwriting or corrections in the tender. If a figure is to be amended, it should be neatly scored out; the revised figure written above should be attested with full signature, date and stamp. In the absence of it the tender is liable to be rejected.

11.      The rates should be quoted on Monthly basis separately i.e. with driver and without driver. The Payment will be made for a period of 10 months in a year excluding two months close vacation period.  

12.      The vehicle to be hired on contract basis will be at 24 hours service and for a period of 10 months in a year (Excluding vacation period- May & June) and will be in the custody of principal JNV Shankarnagar Dist. Nanded  in the campus.

13.JNV will bear only the cost of Diesel for the distance actually travelled for an official use, on the basis of average consumption quoted by tenderer/Actual consumption. All other liabilities including wages of Driver, Oil & lubricants, Maintenance & Repairs, Replacement of Parts and servicing, obligations on account of motor vehicle act and other related acts like labour laws, Road Tax insurance laws (like insurance of vehicle in accident, theft, fire etc.) shall be the sole responsibility of the owner.

14.The payment of the supply will be liable for the deduction of IT as per the income tax act 1961 sec 194(A) and other taxes wherever applicable.

15.Payment will be made on a monthly basis through cheques/RTGS after deducting the applicable TDS.

16.If the vehicle is hired with Driver, the driver should have valid driving license for the type of vehicle hired. 

17.The owner shall be responsible for proper conduct of the Driver. He will have to change the Driver immediately in case the Driver’s conduct being reported as improper by the Principal of the JNV.  Failing which the Principal JNV will be at liberty to cancel the contract on this ground without any prior notice of the same to the owner.

18.The principal will be at liberty to take legal action to initiate against the Driver, if found misbehaved with the staff/students of the Vidyalaya.  The driver should possess good habit, character and conduct.  The owner shall submit the Police verification report of the driver deployed. 

19.Vehicle will be parked in the Vidyalaya premises by the driver, and he will be responsible for the safety and security of the vehicle.  The driver will have to stay in the Vidyalaya premises 24 Hours.  If the driver is on leave the alternate driver arrangement should be made by the owner of the vehicle soon.  The attitude of driver should be polite & well behaved.

20.The Driver of the vehicle can be provided accommodation on payment of license fee, water & electricity charges subject to the availability of the same in the Vidyalaya campus.  Driver of the vehicle will be allowed to avail mess facility for food purpose only on payment basis.

21.Maximum one day per month i.e 10 days in a year shall be permitted for the purpose of maintenance / servicing. The vehicle shall not be sent for repairs for more than four days at a stretch. An alternate vehicle shall be provided by the owner, in case of  non-availability of vehicle for the period exceeding the specified period mentioned above, failure to provide alternate vehicle shall  lead to recovery of actual hiring charges  per day or Rs. 500/- per day or whichever is higher.

22.Use of the vehicle will be restricted to the State for which it is hired and for the Vidyalaya purpose only.

23.In the event of the sanction of the tender the owner of the vehicle shall furnish refundable security deposit of 10% of the total amount to be paid as per the finalized rate as a safeguard amount against non–compliance and other contractual terms and conditions.  No interest will be paid on such Deposit by the Vidyalaya. The same will be refunded after the satisfactory completion of decided contract period.

24.The owner shall be responsible for efficient and diligent services, if the services are not found satisfactory, the Principal, of the JNV, has the liberty to cancel the concerned contract at any time without giving any reason and prior notice to the owner of the same.

25.The driver will maintain the vehicle neat and clean on day to day basis and provide record needed to maintain the log book.  Further, he shall follow the directions given by the Principal from time to time as per the requirement.

26.In the event of acceptance of the tender a contract in the prescribed format shall be executed on a Non-judicial Bond Paper worth of Rs 100/- by the owner with the Principal, JNV, Shankarnagar Dist Nanded.

27.In the event of finalization of the tender, if the tenderer does not comply with the terms and conditions the EMD will be forfeited by the Vidyalaya. 

28.The NVS/ Principal, JNV Nanded  reserves the right to accept or reject any or all the tenders received without assigning any reasons.

29.The rates quoted by the owner of the vehicle shall be valid for a period of two years  from the date of  execution of  contract initially for one year and  will be extendable for another one year, if needed based on the best services provided during the first year of the contract.

30. The  contracted vehicle cannot be sold by the owner till the expiry of the contract period

31.None of the conditions imposed / offered by the tenderer other than the vidyalaya’s terms and conditions shall be accepted. Also, none of the terms and conditions laid by the Vidyalaya are struck off by the tenderer & shall be binding to the tenderer till the expiry of the contract period.

32.A certificate of roadworthiness of the hired vehicle is to be produced by the owner which was issued by the R.T.O.  of the concerned district.

33.Tenders who do not comply with any of the above conditions are liable to be rejected.

34.All legal proceedings will have the jurisdiction of Nanded District Court.

            Principal

                                                                                                     Jawahar Navodaya Vidyalaya,

Shankarnagar Dist: Nanded